Library Assistant II - Acquisitions (Chapman University Law Library)
Library Assistant II-Acquisitions (Law Library) Staff
Full-Time Accepting Applications
Responsibilities:
Please submit 2 copies of resume and/or application with Job No. 82-07, in addition to 2 copies of salary history. APPLICANTS MUST SUBMIT SALARY HISTORY IN ORDER TO BE CONSIDERED FOR THE POSITION.
Successful completion of criminal background check required for final candidate.
Responsible for all aspects of ordering library materials, processing invoices, and reconciling accounts for the Law School Library. Implement electronic ordering and send electronic or manual orders weekly. Conduct search on the INNOPAC to ensure that an order is required. Coordinate with vendors to verify price, availability and currency of new and replacement materials, and to reserve out of print materials. Maintain accurate and clear standing order records for serials. Assign appropriate fund codes to orders. Meet monthly encumbrance of funds to insure each categorical allocation will be spent by the end of the fiscal year. Follow up on orders that are not received within two months after order. Create new vendor records as needed and update vendor records as new information become available. Process invoices for payment, including verifying receipt of materials, correct vendor and fund coding, and accurate order for assigned vendors. Obtain payment authorizations. Send signed invoices to the accounts payable office for payment. Assist with maintaining financial accounts for library funds on INNOPAC in collaboration with Business and Financial Technician. Encumber to the library budget all proposed expenditures and post expenditures to the library budget on INNOPAC. Create and maintain vendor files and vendor data on INNOPAC. Compare library material funds against the Business Office reports. Reconcile vendor statements against files and resolve discrepancies. Perform additional duties as assigned and required to support the Law Library.
Qualifications: Required: Associate’s degree, or equivalent combination of education and experience. Experience searching on a bibliographic utility. Knowledge of INNOPAC. Demonstrated ability and willingness to master library techniques, including knowledge of OCLC and MARC format. Knowledge of working with computer-generated records. Excellent interpersonal skills to interact with a diverse group of individuals at all organizational levels, both inside and outside of the University. Ability to communicate with staff and the public and to respond effectively to the needs of the public. Ability to work effectively as part of a team. Ability to work independently and evaluate data, assess alternatives, formulate logical conclusions, and make decisions and/or recommendations as necessary. Ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload. Ability to carry out duties in a timely manner.
Desired: Completion of a library technician program or library sciencecourses. Prior work experience in a library. Experience with automated acquisitions system. Telephone skills to interact with vendors. Knowledge of processing invoices and reconciling accounts. Knowledge of Chapman University policies and procedures pertaining to the duties ofthe position.
Chapman University is an Equal Opportunity Employer, committed to providing career opportunities to all people, without regard to race, color, religion, sex, age, national origin, sexual orientation, disability, or veteran status. Chapman University, One University Drive, Orange, CA 92866 Human Resources Department
Instructions: http://www.chapman.edu/HR/jobs/ApplyingOnline.pdf
Online Application:
http://web.chapman.edu/HR/jobListing/application/application.aspx?jobNum
ber=82-07&jobTitle=Library%20Assistant%20II-Acquisitions%20(Law%20Librar
y)